These additional Agency Bookings conditions apply to all Private Group bookings made from 13 February 2025 onwards.
Responsibilities of the Private Group Organiser/Lead Booker
For private groups where there is a group organiser or a lead booker for the group, they hold the primary responsibility for:
- Ensuring all persons in the private group have read and understood the trip details, difficulty rating description and kit requirements thoroughly to understand the physical demands likely to be involved. This information is provided to help customers adequately prepare for the trip in the interest of their personal enjoyment and safety.
- Once a booking has been made, we will ask you to complete a Passenger Information Form, which we pass on to the Supplier/Principal. The group organiser/lead booker should ensure all persons in the private group complete this as promptly and accurately as possible.
Private Group Itineraries
- The nature of adventure travel requires considerable flexibility. We endeavour to operate all trips as described in the itinerary but it must be understood and agreed that the host reserves the right to alter the route, distances, activities and amenities due to weather, group ability or unforeseen local circumstances.
- Private Groups are offered as per the standard itinerary as advertised on the Much Better Adventures website. Variations agreed locally with the Principal/Supplier are not approved by us, nor can we accept any liability for the performance of those altered elements of the itinerary and its included services.
Private Group Discounts
- Depending on the size of your private group you may be offered a Group Booking Discount. The levels of discount available will be advertised on our website. Once a private group booking is confirmed, should subsequent cancellations within your group reduce the group size below the required number to receive the discount already applied to your booking, we reserve the right to reduce or remove any discount applied if you do not meet the required criteria 50 days from departure.
Agents/Third Party Vendors
- The repackaging and/or resale of Much Better Adventures itineraries by Agents or other Third Party Vendors is prohibited. Much Better Adventures reserves the right to cancel any booking found in violation of this condition.